Application
This unit applies to individuals who provide services to support legal practitioners, while under supervision. All aspects of legal practice may be subject to a range of legislation, rules, regulations and/or codes of practice relevant to different job roles and jurisdictions. |
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA |
1. Organise self or other to copy and collate court/tribunal documents | 1.1. Identify documents for the same courts/tribunals 1.2. Organise self or other to copy and collate documents according to court requirements and a firm's policies and procedures 1.3. Attach file/matter number to copies of all relevant documents where appropriate 1.4. Appropriately file copies of all documents to be delivered |
2. Plan court/tribunal delivery schedule | 2.1. Establish times of delivery to ensure court/tribunal timelines are met 2.2. Selected appropriate delivery method 2.3. Prepare monies for court filing fee and record disbursement appropriately |
3. Organise self or other to deliver documents | 3.1. Transport documents securely to court/tribunal 3.2. Hand over documents and monies if necessary for court filing fees to appropriate court official 3.3. Seek and record information regarding deficiency from court official if documents are deficient and cannot be lodged, 3.4. Collect and file proof of lodgements and any associated documents appropriately 3.5. Appropriately resolve difficulties with lodgement or refer to designated person as appropriate |
Required Skills
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Required skills |
communication skills to issue and follow clear, sequenced verbal instructions; and clarify information by questioning as necessary literacy skills to follow legal procedures; issue and follow written instructions about routine legal procedures; and complete routine forms about legal matters according to established workplace procedures numeracy skills to apply knowledge of mathematical concepts in relation to court filing fees and record keeping; adhere to deadlines; and copy and collate documents organisational skills to plan and prioritise own and other's activities and time problem solving skills to plan appropriate and efficient methods of delivery with regards to deadlines teamwork skills to define purposes and objectives to be achieved by working with others and negotiate task distribution with other members of the group. |
Required knowledge |
scope of legal practitioner/support role and own responsibilities and obligations to provide legal advice, complete or sign off on legal work and/or appear in court as described by relevant jurisdiction(s) firm's policies and procedures accepted codes of conduct including those relating to: privacy and confidentiality use of company property duty of care ethical behaviour non-discriminatory practice conflict of interest compliance with reasonable direction overview knowledge of relevant; court processes, current legislation, legal processes and required documentation |
Evidence Required
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. | |
Overview of assessment | |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Evidence of the following is essential: correctly collating and lodging documentation for each court, with correct number of copies, signatures if necessary, and relevant attachments according to firm's policies and procedures and the court's requirements maintaining communication with designated person/s regarding actions, activities and outcomes and, where difficulties arise, contacting them if standard resolutions are not applicable planning court delivery schedule to accommodate agreed timelines, closing times of courts and the number of documents to be lodged preparing monies for court filing fees if necessary and maintaining records of all activities, actions, outcomes, time and costs in accordance with firm's policies and procedures. |
Context of and specific resources for assessment | Assessment must ensure: wherever possible the context is a real or simulated workplace access to workplace manuals and reference materials such as company policy, procedural manuals and checklists access to list of relevant sources of documentation and sample forms access to background information on courts, their jurisdiction and behavioural requirements access to appropriate technology such as computers with relevant software access to appropriate texts and access to person's with expert knowledge such as legal practitioners access to appropriate legislation and regulations relevant to common legal matters, such as that accessible via: http://www.law.gov.au http://www.ag.gov.au http://www.austlii.edu.au/ http://www.australia.gov.au/states-territories http://www.act.gov.au http://www.nsw.gov.au http://www.nt.gov.au http://www.qld.gov.au http://www.sa.gov.au http://www.tas.gov.au http://www.vic.gov.au http://www.wa.gov.au |
Method of assessment | A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: demonstration of techniques in a workplace or simulated environment direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate observation of performance in role plays questioning (oral or written) review of authenticated documents from the workplace or training environment review of testimony from team members, colleagues, supervisors or managers tests of knowledge on relevant legislation, rules, regulations, codes of practice and research resources. |
Guidance information for assessment | Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: BSBLEG301A Apply knowledge of the legal system to complete tasks other legal services administration or general administration units. |
Range Statement
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. | |
Courts/tribunals may include: | Children's Court Coroner's court Courts of Petty Sessions District/County Court Equal Opportunity Tribunal Family Court Federal Court High Court Industrial Relations Court Magistrates Court Small Claims Tribunal State and Commonwealth Administrative Appeals Tribunals Supreme Court other courts/tribunals not included in this listing |
Court requirements may include: | back cover sheet colour and weight of paper front cover sheet margins nature of binding paper size ribbon |
A firm's policies and procedures may include: | contingencies delivering a firm's business emergency procedures information specific to the firm keeping files up to date office procedure manual privacy/security/confidentiality procedures recording information time recording procedures transferring monies verifying and authorising information |
Documents to be delivered may include: | affidavits briefs exhibits expert reports notices pleading documents witness statements writs |
Delivery method may include: | AUSDOC courier personal service post |
Appropriate court official may include: | bailiff court clerk sheriff |
Proof of lodgement may involve: | affidavit of services receipt signature of court official |
Difficulties with lodgement may relate to: | failure to meet court/case deadlines incomplete forms and documents incorrect address insufficient monies |
Designated person may include: | lawyer partner supervisor teacher/trainer |
Sectors
Unit sector |
Competency Field
Administration - Legal Services Administration |
Employability Skills
This unit contains employability skills. |
Licensing Information
Not applicable.